Student Worker

Company: Oregon Health & Science University
Location: Portland
Posted on: April 23, 2025

Job Description:

OHSU's Center for Ethics in Health Care was founded in 1989 with a clear and compelling purpose: to bring justice, compassion, and respect to every aspect of health care in our community. The scope of the Center's work has expanded far beyond the early dreams of its founders, to include:

• Innovative education programs for current and future generations of health care professionals throughout the state.
• A leading national role in transforming care at the end of life, through the development of the ground-breaking Portable Orders for Life-Sustaining Treatment (POLST) program which is now available in most states nationwide as well as several other countries.
• Policy changes to address pressing issues such as conflict of interest and access to health care.
• Research to support important health care reform.General Office Management
  • Schedules appointments for faculty and maintains Center's calendar.
  • Coordinating meetings and special conferences including securing room reservations, distributing agenda, taking meeting minutes, setting up WebEx, etc.
  • Maintains files of correspondence, reports, instructions, guidelines, and similar materials on the X-drive, in the office and storage.
  • Initiates, process phone calls, fax, and takes messages as requested.
  • Receive, respond to, and distribute all incoming mail as appropriate.
  • Order, refill and maintain inventory of supplies.
  • Support leadership in the recruitment and hiring process: assist with scheduling interviews and coordinating the hiring process.
  • Answer multi-line phone lines, monitor inboxes using exceptional communications skills. Communicates in a manner which conveys a level of calm, empathy, and professionalism.
  • Prepare packets and materials for Center events, conferences and meetings including marketing material and surveys.
  • Provides cross coverage for programs when needed.POLST Program Daily Operations:
    • Manages POLST files, records and documents.
    • Fulfill POLST form and material orders.Meetings:
      • Schedules and coordinates meetings for the Coalition and for the POLST Medical Director.
      • Distributes agenda and supporting material.
      • Takes meeting minutes for Coalition meetings.
      • Secure room reservation and/or setup WebEx.Program Administration:
        • Coordinates the work of the Oregon POLST Coalition and its four subcommittees (Education, Technology, Quality Improvement and Community Insight).
        • Prepare POLST educational material for events.
        • Orders and maintains inventory of POLST material.
        • Prepares reports and presentations using multiple software (excel, PowerPoint, etc.) to present data related to the POLST program.
        • Provides POLST Medical Director with support towards QI initiatives.
          • Enrolled in or on vacation from or is otherwise registered in (check one)
            • High School, OR
            • Undergraduate Program (minimum 6 credit hours), OR
            • Graduate Program (minimum 4.5 credit hours)
            • Minimum of one (1) year of general office or secretarial experience.
            • Experience providing high-level customer service in a high-demand environment.
            • Proven attention to detail in data entry and processing.
            • Strong computer skills including proficiency in Microsoft office products.
            • Ability to learn and work with various digital platforms and tools.
            • Ability to work with a wide range of health care professionals, individuals, families, and groups.
            • Ability to maintain confidentiality.
              • Minimum of two (2) years of general office or secretarial experience.
              • Experience providing high-level customer service in a high-demand environment.
              • Proven attention to detail in data entry and processing.
              • Proficiency in Active Campaign, Adobe Software products (Acrobat Professional, InDesign, Photoshop, Illustrator); Microsoft Visio, online media.
              • Proficiency in using Excel or similar software to present data.Hybrid part time work schedule between Monday through Friday. Office space on Marquam Hill. Some travel to South Waterfront and locations across the state. This position is eligible for a hybrid work model including some in-office work and some teleworking.Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Keywords: Oregon Health & Science University, Portland , Student Worker, Other , Portland, Oregon