Chief Financial and Administrative Officer
Company: Global Impact Investing Network
Location: Portland
Posted on: October 19, 2024
Job Description:
Reporting to the Executive Director, The Chief Financial &
Administrative Officer (CFAO) will lead and manage all financial,
administrative, and operations aspects of the Foundation.
Partnering closely with the Executive Director, the CFAO will
leverage effective finance and data systems, conduct finance and
operations analysis, and help sustain a high-performing,
collaborative, and values-driven culture across the Foundation. The
CFAO ensures that the financial and business practices of The
Lemelson Foundation's $400 million in assets and $30 million in
annual budget are efficient and support the Foundation's mission.
Areas of fiscal responsibility include accounting, financial
planning, tax filings, investment oversight, grants management, and
Program-Related Investments (PRIs). The CFAO will lead a
cross-cutting team that includes supervision of information
technology (IT), human resources, facilities management,
monitoring, learning, and evaluation, and communications. The CFAO
will also provide guidance for general policies and procedures,
contract administration, corporate insurance, legal matters (in
consultation with legal counsel), and related areas of
responsibility.The CFAO's specific areas of responsibility include,
but are not limited to:Organizational Leadership
- Lead, develop, and manage a high-performing cross-cutting team
that supports the programmatic work of the Foundation.
- Serve as part of the senior executive leadership team to align
strategic priorities and business operations.
- Oversee budgeting, fiscal compliance, records management,
corporate governance, and HR processes. Present these matters to
the Board, ensuring alignment with best practices for private
foundations.
- Collaborate with the Executive Director to foster a positive
organizational culture that reflects the Foundation's values,
including a strong commitment to diversity, equity, inclusion, and
justice.
- Represent the Foundation in public forums, including
conferences, committees, and relevant communities.Strategic
Financial LeadershipAccounting
- Oversee accounting, auditing, budgeting, and financial
reporting for all Foundation activities, while supervising the
Finance & Grants Accountant.
- Ensure compliance with industry practices and regulations,
coordinating tax return preparation with staff, tax accountants,
investment managers and legal counsel.
- Lead the development of financial planning, including budgets,
tax planning, forecasts, and financial projections, ensuring
alignment with the Foundation's five percent grant payout
requirement.
- Collaborate with the Executive Director on annual budget
preparation, while ensuring compliance with tax laws and
regulations, and maintaining up-to-date, finance-related policies
and procedures.Investment Oversight
- Oversee cash flow analysis for expenses, grant payments, and
capital calls, collaborating with the Foundation's investment
management firm to ensure liquidity and accurate processing of
capital calls and distributions.
- Manage investment documentation, tax treatment, and compliance
with policies, while collaborating with the Executive Director and
legal counsel on implementing Board-approved investment decisions
and presenting recommendations to the Board of Directors.Grants and
Contract Management
- Provide oversight of grants management operations and supervise
the Grants Manager, ensuring compliance with Foundation policies
and proper documentation of grant agreements and contracts.
- Review contract terms, maintain records, and collaborate with
legal counsel to support grantmaking and contract
practices.Program-Related Investments
- Lead the Foundation's Program-Related Investment (PRI) process,
partnering with program leads to source, review, and manage PRIs,
ensuring compliance with international investment policies and
maintaining up-to-date documentation.
- Monitor financial performance of PRIs, including tracking
interest, repayments, and financial covenants, while staying
informed of best practices through research and participation in
professional conferences.
- Ensure compliance with international tax regulations relevant
to PRIs, including understanding cross-border tax implications,
withholding requirements, and reporting obligations. Collaborate
with tax advisors to navigate complex tax structures and ensure
that all investments adhere to local and international tax
laws.Administrative Operations and Communications
LeadershipInformation Technology
- Lead the strategic vision, planning, and development of all IT
systems and applications, ensuring seamless technology support and
productivity for staff while staying current with emerging
technologies.
- Manage IT operations with support of managed services provider,
including coordination with system leads, cybersecurity policies,
and user training, while serving as Systems Administrator for core
IT platforms.Human Resources
- Lead all HR functions, including hiring, performance
management, training, compensation, and benefits in collaboration
with HR consultants.
- Maintain and update employee policies and procedures, ensuring
compliance with legal standards and HR best practices in the
philanthropic sector.Facilities Management
- Oversee office lease agreements, tenant improvements, and
facility-related communications, ensuring smooth management of the
Foundation's workspace.
- Manage service contracts for office equipment,
telecommunications, and annual insurance coverage, including
commercial liability and directors' & officers' liability
insurance.Monitoring, Learning, and Evaluation
- Supervise and guide the Learning Officer, ensuring the
development and implementation of evaluation frameworks that align
with the Foundation's mission and strategic goals.
- Foster a culture of continuous learning by using evaluation
data to inform decision-making and improve the effectiveness of
programs and initiatives.Communications
- Supervise the Communications Officer, providing general
oversight and support to ensure alignment with the Foundation's
communications strategy.
- Ensure consistency and accuracy in external communications,
while managing high-level oversight of public relations, media, and
brand representation consultants.Salary, Benefits, & LocationThe
salary range for this position is $250,000-$275,000, commensurate
with experience. The Lemelson Foundation offers employees an
exceptionally generous benefits package including fully paid health
care coverage for employees and dependents, a 401(k) plan with a
generous employer match, and 20 paid vacation days per calendar
year during the first year of employment, increasing over
time.While employees are welcome to work in the office on any day
of the week, The Foundation has official 'Core Days'
(administrative support present) on Tuesday, Wednesday, and
Thursday. Employees are expected to be in the office 6-10 Core Days
per month (approximately 27-45% of a typical 22 working-day month).
Relocation assistance will be provided should the successful
candidate reside outside the Portland, Oregon,
area.QualificationsThe ideal candidate will be a collaborative and
detailed-oriented leader who brings expertise in financial and
strategic planning, accounting, nonprofit and/or business
administration, organizational growth strategies, and effective
human resource management. Successful candidates will be able to
navigate the demands of a relatively small (12-person) foundation
and toggle between strategic leadership and hands-on administration
and day-to-day tasks. This leader will have a strong work ethic, a
commitment to clear goals and measurable outcomes, and an ability
to learn quickly within a philanthropic organization.Qualifications
- Strong business acumen and analytical skills; demonstrated
experience analyzing financial and operational data, deep knowledge
of not-for-profit and/or foundation accounting; highly advanced
critical thinking and expert problem-solving skills to develop and
apply innovative solutions.
- A strong personal interest in working in an organization
committed to equity and justice.
- Demonstrated knowledge of best practices employed in finance,
HR, and office operations.
- Knowledgeable in compliance requirements for international
investments and tax management, ensuring adherence to
regulations.
- Experience identifying and implementing new systems, platforms,
and processes that result in greater efficiency and
innovation.
- Proficiency with financial management software.
- Superior organizational skills, with an ability to work
independently, meet deadlines, exercise sound judgment, discretion,
and initiative in coordinating and overseeing the work of
others.
- Ability both to think strategically and to initiate and manage
multiple projects from inception to completion.
- Experience providing direct support and presentations to a
Board of Directors.
- Advanced leadership skills in the context of a small
organization or unit where all employees are directly engaged in
core operational or business functions.
- Proven people manager with a strong track record of coaching,
empowering, and developing staff and supporting an equitable and
inclusive culture.
- Exceptional interpersonal communication and presentation skills
with the ability to motivate, influence, and persuade; ability to
interact with all members of the organization in ways that enhance
understanding, respect, cooperation, and problem solving.
- Bachelor's degree and a minimum of ten years of relevant
experience in administrative and financial management, or a
combination of education and relevant experience required; CPA
preferred but not required.To applyFull Job details and
instructions on how to apply can be accessed here on the Good
Citizen platform.The Lemelson FoundationThe Lemelson Foundation
harnesses the power of invention to improve lives and address some
of the world's most pressing economic and social challenges.
Established in the early 1990s by U.S. inventor Jerome Lemelson and
his wife, Dorothy, and guided today by the Lemelson family, the
Foundation believes that invention can be a transformative force
for good, driving positive change across the globe.With a
commitment to promoting Impact Inventing, The Lemelson Foundation
works to inspire and enable the next generation of inventors and
invention-based businesses in the U.S. and low- and middle-income
countries. Impact Inventing is a core framework that ensures
inventions:
- Create positive social impact,
- Are environmentally responsible throughout the invention
lifecycle, and
- Operate under business models that are financially
sustainable.The Foundation has provided over $350 million in grants
and other investments to support invention ecosystems and help
inventors bring solutions to life. With an endowment of
approximately $400 million and an annual budget of $30 million, the
Foundation continues to make strategic investments that foster a
robust economy in the U.S. while improving the lives of underserved
communities in countries around the world.At the heart of The
Lemelson Foundation's mission is the belief that invention is not
only about creativity and problem-solving but also about making the
world a better, more equitable place for all. Through its programs,
the Foundation seeks to equip inventors with the resources,
knowledge, and networks necessary to tackle some of the biggest
global challenges in a socially and environmentally responsible
way.
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Keywords: Global Impact Investing Network, Portland , Chief Financial and Administrative Officer, Executive , Portland, Oregon
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