DIRECTOR OF INFORMATION GOVERNANCE
Company: Davis Wright Tremaine
Location: Portland
Posted on: October 18, 2024
Job Description:
Description This is an exciting opportunity to work for one of
the top law firms in the U.S.! Davis Wright Tremaine LLP is looking
for a Director, Information Governance to join our team in our
Seattle, Anchorage, Los Angeles, San Francisco, New York, Portland,
Chicago, Washington D.C. or Richmond offices. This position offers
the flexibility to be fully remote while working within reasonable
commuting distance from any of our offices. This position is
responsible for the firm-wide development, implementation and
compliance of policies and protocols relating to information
created or received through any channel (legal or firm
administration) of the firm. Establishes future direction and plans
concerning information governance for the firm to meet compliance
requirements and improvements based on best practices. The Director
will work with the firm's General Counsel's office to manage and
deploy the policies, procedures, training, and systems necessary to
support and continuously improve a comprehensive Information
Governance program for the firm. With oversight from the firm's
General Counsel's office, the Director will have firm-wide
responsibility and day-to-day oversight for the governance of
electronic and physical records. The Director will supervise, train
and provide leadership for the administrative staff responsible for
records and information management across the Firm. At Davis Wright
Tremaine, you will find challenging assignments, opportunities for
professional growth and community involvement, and a culture of
inclusion. DWT fosters inclusiveness and authenticity. Regardless
of position, everyone here has a voice and the support is
unparalleled. On a typical day you will:
- Develops and implements a strategic plan that supports the
firm's information governance, recommends to senior executives,
implements and evangelizes as appropriate
- Develops and updates information governance policies including
a written Firm-wide information governance policy, records
retention schedule, and information classification and security
policy
- Develops, disseminates, and assures compliance with policies
related to firm-wide risk management, including retention and
disposition of firm and client records, litigation holds, and file
transfers,
- Collaborates with Information Systems/Technology colleagues
(especially Digital Collaboration, Security, Practice Support,
Knowledge Management, and the Enterprise Project Management Office)
to achieve information governance awareness and compliance.
Participate in firm-wide projects that involve information
governance
- Proposes and participates in analysis with regard to new
technology and continuous improvements of existing technology
- Interfaces with recruiting to ensure smooth onboarding of new
attorneys, including transfer of incoming client files associated
with lateral attorney hires
- Performs administrative and management duties (recruiting,
hiring, training, coaching, performance planning and evaluations,
corrective actions, etc.) associated with leading teams of
professionals engaged in managing firm and client information, new
business intake, and information governance-related risk-management
procedures
- Works with firm/department management and attorneys from
various practice groups to develop, implement and oversee the
retention schedule. Provides guidance for systematic control of the
content under said schedule
- Stays current with legal industry trends and technologies,
standards, and local and federal regulatory obligations as they
affect information governance for the practice of law and the
administrative functions of the firm
- Participates in the information governance boards such as the
Quality Assurance and Artificial Intelligence Committees as
appropriate
- Interfaces with the firm's general counsel and senior risk
managers to identify and contain internal and external risks with
regard to information governance
- Interfaces with other firm departments to identify and contain
internal and external risks with regard to information
governance
- Designs, promotes, and assures compliance with protocols for
content management and user workflow with regard to information
created or received by the firm such as: client/matter engagement,
client/matter work product, matter disengagement, matter mobility,
firm administration, discovery, intellectual property,
preservation, retention, disposition and disposal
- Initiates standardized information governance practices, writes
documentation, and manages implementation through information
governance resources across the firm
- Promotes an increased use and reliance on electronic versions
of records over the physical in efforts to reduce the overall paper
inventory retained by the firm. Educates firm leadership,
attorneys, and staff in records identification, scanning, printing,
recycling, and shredding options to insure efficient and
appropriate handling of records. Advocates for transitioning from
physical to electronic records
- Provides training for senior executives, lawyers, and staff
with regard to compliance with information governance policies and
procedures
- Provides and models service excellence to internal and external
clients of the information governance department across the
firm
- Acts as principal contact for information governance program
related vendors. Coordinates with vendors providing records and
information management services to insure service level agreements
are being fulfilled. Maintains vendor relationships
- Determines outsourcing/consultant/temporary work requirements
and works with vendor(s) in meeting the firm's needs in the most
cost-effective manner with regard to records management
initiatives
- Participates in the budget process and other special projects
and/or support as required
- Prepares regular status reports (verbal or written) on metrics,
team activities, projects, and other initiatives. Prepares written
documentation, proposals, and/or recommendations. Makes
presentations as needed
- Travels, as necessary Join us if you have:
- BA or BS degree required. Master's degree preferred
- Certified Records Manager (CRM), Information Governance
Professional (IGP) or similar certificate preferred
- Strong, proven leadership skills acquired from at least eight
years' experience as a Records and/or Information
Manager/Supervisor. Direct supervisory experience of teams from
10-15 people in size required. Strong team building skills
- Experience with records management systems and document
management systems
- Experience with the governance of M365, especially Microsoft
Teams, strongly preferred
- Strong, proven skills in mentoring and developing supervisor-
and manager-level staff
- Knowledge of the principles and practices of electronic records
management
- Experience developing and implementing information governance
policies and procedures
- Excellent communications skills, both verbal and written, with
all levels of a professional services organization are required.
Ability to consult/provide guidance to attorneys and staff in
information management best practices to insure compliance
- Knowledge of imaging/scanning technologies and various search
engines preferred
- Ability to organize workload effectively and operate within
tight timeframes
- Ability to work collaboratively, building consensus across
multiple practices, departments, and offices
- Strong customer service skills while working under
pressure
- Exceptional interpersonal and customer service skills required.
Ability to handle stressful situations in a calm, composed
manner
- Strong systems analysis and problem-solving skills with
attention to detail and quality control
- Ability to prioritize and execute tasks in a high pressure
environment and make sound decisions in emergency situations
- Must be a team player and willing to share information with
others. Demonstrated ability to learn new technologies quickly and
independently
- Strong decision-making, follow-up, follow-through, priority
setting, and negotiating skills are required. Demonstrated ability
to practice good judgment
- Ability to work independently, with minimum supervision
- Previous experience in a law firm or professional services
organization, supporting a multi-office environment, preferred Who
We Are Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11
offices nationwide. We are relentlessly committed to client service
and look for candidates who share that commitment. At DWT, client
service means having empathy for each client's and each lawyer's
work and personal pressures, business objectives, and legal needs;
anticipating their needs; and having the capabilities and
commitment to deliver what matters most to them. What's in it For
You? DWT offers competitive compensation in addition to ample
benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service
work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution This job description intends to
describe the general nature and level of work being performed by
individuals assigned to this position. It is not intended to
include all duties and responsibilities. Washington State The
annualized salary range for this position in Washington is $179,000
to $206,000. Actual pay will be adjusted based on the candidate's
education, training, experience and other job-related factors
permitted by law. Full time employees may be eligible for a bonus,
health insurance with an optional HSA, long term disability, dental
insurance, vision care, telemedicine and virtual short term
solution based counseling services, life insurance, Healthcare and
Dependent Care Flexible Spending Accounts, subsidized backup care
and caregiving resources, 401(k), vacation, sick time, 11 paid
holidays each year and an employee assistance program. For
full-time employees, the initial vacation benefit is 15 days per
year and 11 days of sick leave per year, accrued bi-weekly.
Additional voluntary programs include: voluntary accident
insurance, voluntary life, voluntary disability, voluntary long
term care, and pet insurance. Commuter and Transit programs are
also available. California The annualized salary range for this
position in Los Angeles is $179,000 to $206,000; and in San
Francisco is $203,000 to $229,000. Actual pay will be adjusted
based on experience and other job-related factors permitted by law.
Full time employees may be eligible for a bonus, health insurance
with an optional HSA, long term disability, dental insurance,
vision care, telemedicine and virtual short term solution based
counseling services, life insurance, Healthcare and Dependent Care
Flexible Spending Accounts, subsidized backup care and caregiving
resources, 401(k), vacation, sick time, and an employee assistance
program. Additional voluntary programs include: voluntary accident
insurance, voluntary life, voluntary disability, voluntary long
term care, and pet insurance. Commuter and Transit programs are
also available. New York The annualized salary range for this
position in New York City is $203,000 to $229,000. Actual pay will
be adjusted based on experience and other job-related factors
permitted by law. Full time employees may be eligible for a bonus,
health insurance with an optional HSA, short term disability, long
term disability, dental insurance, vision care, telemedicine and
virtual short term solution based counseling services, life
insurance, Healthcare and Dependent Care Flexible Spending
Accounts, subsidized backup care and caregiving resources, 401(k),
vacation, sick time, and an employee assistance program. Additional
voluntary programs include: voluntary accident insurance, voluntary
life, voluntary disability, voluntary long term care, and pet
insurance. Commuter and Transit programs are also available.
District of Columbia The annualized salary range for this position
in Washington D.C. is $195,000 to $221,000. Actual pay will be
adjusted based on experience and other job-related factors
permitted by law. Full time employees may be eligible for a bonus,
health insurance with an optional HSA, short term disability, long
term disability, dental insurance, vision care, telemedicine and
virtual short term solution based counseling services, life
insurance, Healthcare and Dependent Care Flexible Spending
Accounts, subsidized backup care and caregiving resources, 401(k),
vacation, sick time, and an employee assistance program. Additional
voluntary programs include: voluntary accident insurance, voluntary
life, voluntary disability, voluntary long term care, and pet
insurance. Commuter and Transit programs are also available.
Diversity, equity, and inclusion are part of the fabric of Davis
Wright Tremaine - central to who we are and what we do. Our vision
is to foster a culture where all talented individuals - including
those who are from traditionally underrepresented communities in
the legal profession - can have, and can see, a path to success. We
embed DEI throughout our law firm with our four-pillar framework:
Community, Growth, Education, and Engagement. We invite you to
learn more about our commitment to DEI at
https://www.dwt.com/about/diversity-equity-and-inclusion.
Davis Wright Tremaine provides reasonable accommodations for those
who need them to complete the application or recruiting process and
for employees who need reasonable accommodations to perform the
essential functions of their positions due to a disability or for
religious reasons. If you need to request accommodation during the
application or recruiting process, please email
humanresources_confidential@dwt.com. #LI-RK1
Keywords: Davis Wright Tremaine, Portland , DIRECTOR OF INFORMATION GOVERNANCE, Executive , Portland, Oregon
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